Project Management Office Lead

Purpose

• The PMO exists to help Vinova scale from 150+ => 300+ people without operational chaos.
• The PMO is responsible for:
  • Translating company KPIs into structured execution
  • Ensuring initiatives are prioritized, governed, and delivered
  • providing early warning to COO / CEO when execution drifts
• This is NOT a project admin role.
• This an enterprise execution & governance role.

Core Mission

Enable predictable execution across Vinova by governing priorities, tracking delivery of strategic initiatives, and ensuring leaders act on data instead of surprises.

Key Responsibilities

Company Portfolio & Initiative Governance

PMO owns the company execution portfolio, not individual projects.

• Responsibilities:
  • Maintain the Company Initiative Portfolio
    • Strategic initiativesKPI-driven programsCross-engine improvement plans
    Ensure initiatives are:
    • Clearly scopedOwned by a CxO / ManagerTime-bound with measurable outcomes
  • Run monthly portfolio health reviews with COO
• Deliverables:
  • Company Initiative Portfolio
  • Initiative prioritization matrix
  • Portfolio health dashboard (RAG status)

KPI Execution Enablement (Critical)

PMO ensures KPIs don’t stay as slides.

• Responsibilities:
  • Translate Company KPIs => execution initiatives
  • Track progress of:
    • Revenue Ops KPIs
    • Delivery Ops KPIs
    • People Ops KPIs
    • Finance Ops KPIs
  • Ensure each KPI has:
    • A clear ownerAn execution plan
    • A review cadence
• Deliverables:
  • KPI => Initiative mapping
  • KPI execution tracker
  • Monthly KPI execution review pack

Governance & Escalation

PMO is the neutral escalation layer.

• Responsibilities:
  • Detect execution risks early:
    • Schedule slippage
    • Ownership gaps
    • Resource conflicts
    • KPI trade-offs
  • Escalate objectively to COO:
    • Facts, impact, options
  • Ensure decisions are documented and followed through
• Deliverables:
  • Risk & Issue log
  • Decision register
  • Escalation notes with options

Standardization of Ways of Working

PMO standardizes how the company runs initiatives.

• Responsibilities:
  • Define and maintain:
    • Planning templates
    • Execution cadence
    • Reporting standards
    • KPI trade-offs
  • Ensure consistency across:
    • Delivery
    • Revenue
    • People
    • Finance initiatives
• Deliverables:
  • Company planning templates (PMP-style)
  • Standard reporting formats
  • Execution cadence calendar

Executive Reporting & Operating Rhythm

PMO is the backbone of leadership rhythm

• Responsibilities:
  • Prepare materials for:
    • COO weekly ops review
    • Monthly CxO review
    • Quarterly planning sessions
  • Ensure reports are:
    • factual
    • concise
    • action-oriented
• Deliverables:
  • Weekly COO dashboard
  • Monthly CxO operating pack
  • Quarterly execution review pack

Key Interfaces (How PMO works with others)

• COO: Direct manager, primary decision partner
• CEO: Strategic alignment, priority confirmation
• CRO / Sales: Initiative tracking, revenue KPI enablement
• CDO / Delivery: Delivery KPI tracking, risk escalation
• CPO: People initiatives, capability plans
• CFO / Finance: Financial KPI tracking, forecast cadence
• RMO: Resource-related data and dependencies

Success Metrics

PMO performance is measured on execution quality, not activity.

Core KPIs:

• % Strategic initiatives delivered on time
• % KPIs with active execution plans
• Reduction in “surprise issues” escalated late
• Leadership satisfaction with execution visibility
• Consistency of reporting and cadence adherence

Required Capabilities & Experience

Must-have:

• Strong structured thinking
• Experience in:
  • PMO
  • Program Management
  • Consulting
  • Operations
• Comfortable working with senior leaders
• Data-driven, neutral, low-ego

Nice-to-have

• PMP / PgMP / Agile / SAFe exposure
• Experience in IT services / outsourcing
• Experience scaling organizations

What PMO does NOT do

• Manage individual delivery projects
• Assign engineers or resources
• Replace Delivery Managers or Account Managers
• Own budgets or P&L
• Make people or compensation decisions

PMO enables and governs, not commands line execution